Payroll Administrator



Job # 13574


Reporting to the Chief Financial Officer, the Payroll Administrator is responsible
for assisting in multiple financial activities relating to the organizations bi-weekly
payroll functions, attention to detail are crucial in this complex payroll environment which
includes hourly, salaried and unionized employees in multiple locations.


  • – Ensure compliance to collective agreements, government legislation and company policy.
  • – Process time sheet hours received from all locations and prepare bi-weekly payroll for 1,000 + employees.
  • – Complete changes to employee records and set up new hires.
  • – Record employee information such as exemptions, transfers and resignations in order to maintain and update accurate payroll records.
  • – Ensure payroll information is fully documented and duly authorized.
  • – Reconcile and process third party remittances and source deductions.
  • – Process manual payroll related payments as required.
  • – Timely distribution of electronic pay stubs and resolution of any undeliverable items.
  • – Process and issue ROE’s for separation of employment within required deadlines and submit to Service Canada.
  • – Process and complete annual T4’s, T4A’s and balance all information and related summaries within CRA filing deadline.
  • – Review electronic time cards and related information in order to detect and reconcile payroll discrepancies.
  • – Conscientious of legislative changes and compliance issues.
  • – Identify and process taxable benefits.
  • – Create new and supplemental reporting methods to aid management in proactive problem-solving.


  • – College diploma in accounting
  • – Canadian Payroll Association (PCP) certification

Knowledge and Experience:

  • – Minimum 2-5 years experience
  • – Not-for-profit exposure is a definite asset
  • – Experience with hourly, salaried and union payroll in a multi-site environment
  • – Up to date knowledge of payroll legislation and best practices
  • – Advanced knowledge of CRA regulations and filing deadlines
  • – Current understanding of Service Canada requirements and procedures


  • – Experience in ACCPAC considered to be an asset
  • – Competency in using intermediate/advanced features of Excel
  • – Excellent communication skills both oral and written
  • – Ability to exercise discretion and attentive to details
  • – Commitment to ongoing research of payroll legislation
  • – Ability to meet strict confidentiality standards of the organization

Please forward your resume to, and quote Job # 13574.